Occupation information for File Clerks District Of Columbia

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Typical education needed for entry: High school diploma or equivalent

Typical work experience needed for a job in this occupation: No work experience

Typical on-the-job training once you have a job in this occupation: Less than 1 month on-the-job training

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• Scan or read incoming materials to determine how and where they should be classified or filed.
• Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
• Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
• Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
• Answer questions about records or files.
• Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
• Add new material to file records or create new records as necessary.
• Gather materials to be filed from departments or employees.
• Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.

Tools:

• Filing cabinets or accessories
• Inkjet printers
• Ladders
• Laser fax machine
• Microfiche or microfilm viewers

Technology:

• Accounting software
• Cloud-based data access and sharing software
• Data base user interface and query software
• Electronic mail software
• Word processing software

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